ABOUT AIFE

The Australia Institute of Future Education (AIFE) is a TEQSA-certified institute of higher education committed to delivering world-class academic and professional development programs. We connect Australian and international industries, institutions and individuals through skills-focused initiatives aligned with national and global workforce needs.

ABOUT THE REGISTRAR’S OFFICE

As the hub of academic administration, the Registrar’s Office manages student records, enrolments, timetabling, progression, and compliance—ensuring smooth operations and regulatory alignment.

ABOUT THE ROLE

AIFE is seeking a dynamic Deputy Registrar to support the Chief Registrar and lead the Registrar’s Office in delivering high-quality academic and student services. This role is ideal for someone with strong experience in higher education administration, compliance and student lifecycle management.

You’ll oversee student records, enrolments, academic progress, international admissions and regulatory compliance. You’ll also play a key role in digital transformation, stakeholder engagement and continuous improvement initiatives that enhance the student experience and institutional operations.

KEY RESPONSIBILITIES

Student Administration

• Lead workflows across enrolments, records, deferrals, completions, and graduations

• Supervise the Administrative and Admissions team and student management systems

• Ensure timely and compliant processing of student data

• Drive service efficiency and student experience improvements

Academic Governance & Compliance

• Support academic committees and compliance monitoring (TEQSA, ESOS, CRICOS)

• Assist in audits, reporting, and policy development

• Maintain integrity and security of academic data and records

Leadership & Staff Development

• Provide training, mentorship, and supervision to Registrar Office staff

• Foster a collaborative, student-focused culture

• Contribute to workforce planning and professional development initiatives

Systems & Process Innovation

• Manage student management systems and associated databases

• Identify and implement process improvements and digital transformation initiatives

Stakeholder Engagement

• Liaise with internal teams, academic staff, and senior leadership

• Represent AIFE in meetings with regulators, partner institutions, and government agencies

KNOWLEDGE, SKILLS AND CAPABILITIES

Essential

• Tertiary qualification and/or significant experience in higher education administration

• Strong knowledge of student lifecycle, compliance, and academic governance

• Proven leadership and team management skills

• Excellent communication, problem-solving, and interpersonal abilities

• High attention to detail and data integrity

• Proficiency in SMS platforms, databases, and Microsoft Office

Desirable

• Experience with international student compliance (ESOS, CRICOS)

• Familiarity with Salesforce and digital transformation initiatives

• Bilingual (Mandarin) capabilities

• Project and change management experience

WHY JOIN AIFE?

• Be part of a visionary institution shaping the future of education

• Step into a leadership pathway with real career progression

• Work alongside passionate professionals in a collaborative, fast-paced environment

APPLY BELOW

Apply below Friday, 21 November 2025.

Don’t delay your application, as we will be reviewing and speaking with suitable candidates as applications are received.

AIFE reserves the right to close applications early if a suitable candidate is identified before the application deadline.

We are committed to equality, diversity and inclusion. As an equal opportunity employer, we encourage and welcome applications from candidates of diverse backgrounds.