Location: Surrey Hills, VIC

Term: Full Time Permanent opportunity, 5 days on-site – Also open to those seeking Part Time 4 days per week

AEMG Education is a leading international education organisation working with more than 70 partner institutions across Australia, New Zealand, the UK, Europe, China and the USA. We create transformative international experiences for students and academic staff, supported by a global team and our Melbourne-based head office.

We are seeking a highly organised, detail-driven Events Coordinator to support the planning and delivery of AEMG’s internal corporate events. This role is perfect for someone who thrives in a fast-paced environment, enjoys coordinating multiple moving parts and wants to contribute to professional, impactful events that support our mission.

About the Role

As the Events Coordinator, you will play a key role in the end-to-end coordination of AEMG’s internal corporate events, including delegation visits, partnership meetings, conferences and staff functions. Working closely with internal stakeholders and external vendors, you’ll ensure events are well-planned, seamlessly executed and aligned with organisational objectives.

You’ll manage logistics, communications, travel arrangements, agendas and on-the-day coordination – helping deliver memorable and meaningful experiences across our organisation.

Key Responsibilities

Event Design & Coordination

• Support the planning and delivery of corporate events, partnership activities, delegation visits and staff functions

• Assist with event objectives, formats, agendas and run sheets

• Prepare event documentation, briefing materials and presentation packs

Logistics & Operations

• Coordinate venues, catering, AV, accommodation and transport

• Maintain event timelines and ensure smooth on-the-day execution

• Liaise with external suppliers and troubleshoot issues as needed

Communications & Stakeholder Engagement

• Manage invitations, registrations, event communications and follow-up

• Coordinate travel and itineraries for executives and event participants

• Act as the first point of contact for internal teams and external partners

Risk, Compliance & Quality

• Support risk assessments, contingency planning and WHS compliance

• Maintain accurate event documentation and contribute to post-event reviews

Budget & Procurement

• Assist with managing event budgets, supplier quotes and purchase orders

• Track expenditure and support financial reconciliation

About You

You are an organised, proactive communicator who enjoys coordinating logistics and contributing to high-quality event experiences. You bring:

• A relevant qualification in Event Management or similar

• Experience planning or coordinating corporate or professional events

• Strong organisational and project coordination skills

• Excellent written and verbal communication abilities

• High attention to detail and strong task execution

• Are a hands-on person that is happy to roll up your sleeves and get things done

• Able to demonstrate resilience and adjust or pivot if required

• Strong problem-solving skills and calmness under pressure

• Ability to work both independently and collaboratively

• Confidence working with multiple stakeholders and suppliers

 Why Join AEMG?

• Work with a collaborative, mission-driven organisation

• Contribute to events that support international education and global partnerships

• Join a growing operations function with opportunities for professional development

• Be part of a supportive, multicultural and global team

How to Apply

If you’re looking to grow your events career within a dynamic and global organisation, we’d love to hear from you.

Applications closing 8th March 2026.

Don’t delay your application, as we will be reviewing and speaking with suitable candidates as applications are received.

AIFE/AEMG reserves the right to close applications early if a suitable candidate is identified before the application deadline.

We are committed to equality, diversity and inclusion. As an equal opportunity employer, we encourage and welcome applications from candidates of diverse backgrounds.