About AEMG Group

AEMG Education is a leading international education organisation headquartered in Australia, working with more than 70 education and research institutions around the world to help tens of thousands of students and academic staff achieve life-changing experiences through international education.  The Head Office is in Surrey Hills, Melbourne with Divisional operations in New Zealand, UK, China, Europe and USA. 

Position Overview

We are seeking a highly organised, energetic Executive Assistant to provide high-level administrative, coordination and stakeholder support to an assigned senior executive at AEMG. The role is responsible for ensuring the efficient management of calendars, meetings, communication and travel, while supporting strategic and operational initiatives as needed within the executive portfolio. 

The Executive Assistant will collaborate closely with internal teams and external partners to uphold the professionalism and responsiveness of the executive office. 

1.      Executive Administration and Scheduling 

• Manage complex calendars, including meeting scheduling, rescheduling and prioritisation 

• Coordinate domestic and international travel arrangements, including visa support where needed 

• Prepare and format documents, reports, presentations and briefing papers 

2.      Meeting Coordination and Communication 

• Draft and edit executive-level communications, internal memos and responses 

• Coordinate meeting logistics and materials, take and distribute minutes, and follow up on action items 

• Maintain internal contact databases and manage correspondence with stakeholders 

3.      Stakeholder Engagement and Support 

• Act as a key liaison between the executive and internal/external stakeholders 

• Maintain professionalism and discretion in all engagements 

• Support relationship building across AEMG’s local and global networks 

4.      Event and Project Coordination 

• Organise and coordinate staff events, conferences or delegation visits as required 

• Support executive-led project tracking, reporting and internal initiatives 

• Collaborate with other Executive Assistants to ensure consistency and seamless operations 

Qualifications and Experience 

• Bachelor’s degree in Business, Administration, International Relations or related field 

• Minimum 10 years’ experience in executive support roles 

• Strong organisational, time-management and problem-solving skills 

• Excellent communication and interpersonal skills, with high professional standards 

• Ability to manage confidential matters with discretion and sound judgement 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document/presentation preparation 

• Cross-cultural awareness, particularly across Chinese and Western business contexts is desirable 

• Proficiency in a second language other than English is desirable.

Location: This role is based in our Surrey Hills office.

Domestic travel and some international travel may be required.

Apply below:

AEMG reserves the right to close applications early if a suitable candidate is identified before the application deadline.

We are committed to equality, diversity and inclusion. As an equal opportunity employer, we encourage and welcome applications from candidates of diverse backgrounds.